City Fans United members are hereby notified of a special general meeting of the society to consider two resolutions to change the financial year and registered office address of the society.
A Special General Meeting (SGM) will be held on Tuesday 16th November, 2010 in the Blues Bar at Exacta Stadium, Bumpers Lane, Chester and will start at 7.30pm.
This meeting will be followed by the normal monthly City Fans United members meeting which will commence on conclusion of the SGM.
As ever, your attendance is needed as we have a number of important items that need to be discussed:
SGM Agenda
During the SGM the following items will be presented / discussed:
- Minutes of Annual General Meeting held on 27th May 2010
- The consideration of two resolutions as detailed in this communication
- Any other business
Change of Financial Year End
The board of directors seek permission from the members to amend the financial year end to match that of the football season, as is standard procedure amongst football clubs. To this end Resolution 1 proposes to amend the financial year end to 28th May each year and to amend the constitution of the society to reflect this change.
Change of Registered Office
It was agreed at the AGM on 27th May to change the registered office of the society to Deva Stadium, Bumpers Lane, Chester, CH1 4LT. It is proposed by way of Resolution 2 to change this to Exacta Stadium, Bumpers Lane, Chester, CH1 4LT and to amend the constitution of the society to reflect this change. This will allow the Exacta Stadium address to be listed on club headed notepaper as the registered office and other club documentation as agreed with our sponsors.
Wording of Resolutions
Resolution 1 – Change of Financial Year End.
Subject to permission being granted to the Society by the Financial Services Authority it is proposed that:
- The Society change its Financial Year End to 28th May
- Rule 86 of the Rules agreed at the AGM on 27th May 2010 be amended to read as follows:
86. The Club Board in respect of each year of account ending on 28th May:
a. Cause to be prepared a revenue account or revenue accounts which:
(i) Singly or together deal with the affairs of the Club and ay subsidiary company or society as a whole for that year; and
(ii) Give a true and fair view of the income and expenditure of the Club and any subsidiary society or company for that year;
b. Cause to be prepared a balance sheet giving at that date a true and fair view of the sate of the affairs of the Club and any subsidiary company or society.
Resolution 2 – Change of Registerd Office Address.
It is proposed that:
- The Society change its Registered Office to Exacta Stadium, Bumpers Lane, Chester, CH1 4LT.
- Rule 112 of the Rules agreed at the AGM on 27th May 2010 be amended to read as follows:
112. The Club’s registered office is at Exacta Stadium, Bumpers Lane, Chester, CH1 4LT. The Club is keep at the registered office:
a. A register in which the Secretary is to enter the following particulars:
(i) The name and addresses of the members;
(ii) Details of the share held by each member and the amount paid or agreed to be considered as paid for that share;
(iii) A statement of other property in the Club whether in loans or loan stock held by each member;
(iv) The date at which each person was entered in the register as a member and the date at which any person ceased to be a member;
(v) Details of any deputy appointed by any corporate member;
(vi) The names and addresses of the members of the Club and Executive Boards with the offices held by them and the dates on which they assumed office.
b. A duplicate register in which the Secretary is to enter all the particulars in the original register of members other than those referred to in (a) (ii) and (iii) above;
c. A register of the holders of loan stock in which the Secretary is to enter such particulars as the Club Board direct and register all transfers of loan stock;
d. A register in which the Secretary is to enter such particulars of all mortgages and charges on land of the Club as the Club Board directs.
Both rules are included here in full for information and avoidance of doubt however there are no other amendments to these rules agreed at the AGM on 27th May 2010 other than those described in this communication.
The board recommend that members support both resolutions.
Non-members and lapsed members are welcome to attend but must join on arrival at the current membership rates. Members who join on the night are not eligible to vote.
A postal voting form can be downloaded here if you are unable to attend in person on the night. This should be completed if you wish to vote but are unsure of your attendance on the night. Please send this to our PO Box address to arrive no later than 15th November, 2010. Alternatively the form can be handed in to the ticket office at the stadium.