When the board met on14th December, they received a presentation on the General Data Protection Regulations from Susan Oldfield who is a member of the governance team; these new regulations will be introduced in 2018 and plans have to be put in place to ensure that the football club is compliant.
The regulations will cover how data is:
· Collected
· Stored
· Processed
· Secured and handled
· Clear responsibilities will have to be assigned to both CFU board members and staff.
The first step in staring to implement these new regulations will be to undertake an audit – Mark Jones is the director with the lead on this issue.
Mark Maguire attended the board to provide an update on progress in the establishment of the 100 club that has previously been referred to at CFU meetings, the aim is still to launch this initiative in January 2018. MM reported that discussions are ongoing regarding the possible Stagecoach development and there is a new initiative to tray and increase attendances at home games with the use of advance ticket sales.
In addition to a small selection of merchandise being on sale in the Evening Leader Office, the Tourist Information office on the Town Hall square have a limited range of merchandise.
LK provided an update on the financial position which showed the continuing trend of match day attendance being lower than planned and the associate spends also being down – programmes and 50/50.
Following the recent announcement at the informal CFU meeting in November, there was further discussion relating to reporting arrangements by Directors at CFU board meetings, JH had produced a template for income generation reports and also for membership and engagement reports. It was agreed that these should be used by all directors.
A policy regarding safeguarding of vulnerable adults was approved and it was agreed that there should be a page devoted to safeguarding on the club website and this will include copies of relevant policies relating to safeguarding.
The minutes form the operations board held on 27th November and 4th December were received – the issues covered at these meetings had already been discussed as part of MM’s report.
A calendar of meetings for the year was agreed Board meetings
18th January
22nd February
22nd March
19th April
17th May
14th June
12th July
9th August
6th September
4th October
1st November
6th December