Present: Kieron Shiel (chair), Mike Vickers, Nick Phillipson, Jeff Banks, Mike Day, Iam Swettenham, Oliver Hill, Jim Green, Matt Dickenson.  In Attendance: Georgina Slawinski (General Manager)and Christine Robson (Secretary).

Apologies: Charlotte Walker, Kate Mylchreest and Adam Langan

Minutes of Meeting held on Saturday 4^th February 2023 were accepted as a correct record.  No matters were arising.

Conflicts of Interest – None to report for this month.

Action Log Review – Kieron went through all outstanding actions with portfolio holders and set new dates for completion.

Feedback from Strategy Meeting – Matt D stated that it had been very useful to spend the time together away from the club, but thought it could have been split in to two parts.  It highlighted the need for a forum.  Jim G agreed and stated it needed to have more focus on the board of Ditrectors and what they do.  Oliver Hill stated that the strategy is an ongoing system.  A sugestion to have Strategy down as an item on the monthly Board meetings was muted. Kieron S agreed that strategy is an ongoing thing and would never be shut down. Georgina S suggested that we have another day away from the club.

Kieron S stressed that we needed to know what each Director, on an individual level would do to work as a collective.  One person cannot achieve everything.  Ian S suggested that it would be a good idea to know when other board members would be down at the club.  The whatsapp group which has been set up needs to be used more often by individuals to communicate to others what they are doing.

Football Update – Jim G had sent round a paper regarding contracts.  Discussed various options of which the Board were happy for Jim G to start negotiations.  Jim G also had sent the board an email regarding policing of the grounds for the Banbury game.  The Safety Certificate needed more work.  We need more stewards.

Finance Update – Matt D had circulated a paper to the board regarding on the figures he was working on regarding the budget.  Stated that all budget holders must be aware of what their portfolio holds and must not go over it.  Would send out a separate document to al budget holders regarding the financial situation.  Was still waiting to hear from the Council regarding the Rent Pool.  The new Finance Officer, Jan Tunnicliffe had started work and had fitted in very well.  Matt D also mentioned that he had put in an applicaqton for a “Charge Card” which would be held by Georgina.    

Commercial Update – Georgina and Albert had almost completed brochure and it was nearly ready for print.  Georgina had organised for a film company to film a “Cross Country Trains” commercial which would made the club £2,500 .  Matt D asked that before any contracts went out for renewal, it was to be discussed at Board level.

Sportswear Provider Tender – Kieron S presented a power point presentation regarding the tendering for the new sportswear kits.  Went through all the procedures that he and Georgina had done in interveiwing the potential candidates.  At the end of the process only two had reached the end out of a possible ten.  The two companies were Kappa and Hope & Glory.  After discussions, Kieron recommended to the Board that we have Hope & Glory, which was approved.

AOB – Matt D asked about whether the South Stand could be opened.  Jim G stated that it could be open but co9uld be challenging as we only have one kiosk.  We could take upto 400 fans.

Jim G asked about the “End of Season” party, which al agreed should take place.  It was important to try and get a venue asap and what the cost would be.  Georgina stated she would look into this.  The preferred date for it to be held on was Friday 19^th May 2023.

Next official board meeting to be held on Saturday 15^th April 2023 in the Board Room at the Stadium.

Present:  Kieron Shiel (Chair), Jim Green, Nick Phillipson, , Ian Swettenham, Mike Vickers (via video link), Jeff Banks, Oliver Hill, and Mike Day.

In attendance – Georgina Slawinski.

Apologies: Christine Robson (Secretary), Alex Owen (not notified), |Charlotte Walker, Kate Mylchreest, Adam Langan, and Matt Dickenson.

Minutes of Meeting held on 21^st January 2023 –   Minutes were accepted as a true and accurate record.

Conflicts of Interest – No additional information be added to any director’s details.  Kieron informed the Board that he had turned down an opportunity as this would have created a conflict of interest for him and would have had to step down from the Board.

Action Log Review – No review in detail due to agenda items and proximity of previous meeting.

Sportwear Tender – Kieron shared the work he had been doing with Georgina to the Board.  Sent out 14 offers to tender and received 10 responses. (more than expected).  They have all been revied and scored against multiple criteria.  The bottom half of the companies have been notified.  The other four plus the incumbent had been invited in to discuss their tenders in more detail.  Areas of focus included but not exclusive to were – Cost to the Club, Retail Profit, Ethical Sourcing, Quality, Order Process and why did they want to work with our club.

Update on education room – Nick gave an update on the costings.  Georgina stated that TL training may be a possible user once the room is converted.  Nick had discussed potential priorities with Oliver and Kieron and would present these at the next Board meeting.

Football Update – Jim went through current injuries and start dates for some players.  Lewis Earl back after Tuesday’s game against Gloucester.  Charlie Caton will be with us until the end of the season.

Club was fined £400 for player behaviour which was covered by the players.  Another player had been fined £200 which he had paid.

Commercial Update – Commercial brochure for next season is now in progress.  Georgina will take ownership of the commercial website.  She will also organise a “thank you” evening for the current commercial sponsors and a welcome evening to new potential partners.

Website Progress – Mike Day had been working with Pete Mullerny from Obsidian (free vend) to work on the requirements which are needed.  The target is to complete by the next Board meeting.

AOB – Board Reports – Kieron reminded board members holding a portfolio that they had a duty to report on this every month.  From this meeting, anyone missing their deadlines for report would incur a fine which would rise in increments for each subsequent month.  The money will be collected and given to a charity.

Survey Monkey – Everyone was reminded to complete in advance of strategy meeting.

Staff Meeting – Reminder that these occur each Monday at 11am as a drop in, not a mandatory attendance.  No one should wait for these meetings before engaging staff.

Next official board meeting would be Saturday 4^th March 2023 at Chester Deva Stadium.

Present:  Kieron Shiel (Chair), Jim Green Nick, Phillipson, Charlotte Walker (via video link), Ian Swettenham, Mike Vickers (via video link), and Adam Langan, Kate Mylchreest, Jeff Banks, Oliver Hill, and Matt Dickenson.

In attendance – Christine Robson (Secretary) and Georgina Slawinski.

Apologies: Alex Owen (not notified).

Minutes of Meeting held on 12^th December 2022 –   Minutes were accepted as a true and accurate record.

Conflicts of Interest – No additional information be added to any director’s details.

Action Log Review – Kieron went through all actions that were still in the pipeline and discussed with directors where the club was at with current projects.

Upgrade of education room – Plans are ongoing to change the room.  Need some costings  One suggestion is to turn it into an office which would be self-contained and independent from the Club.  Georgina in talks with Council with regards to a workspace pilot project grant.

Disabled Viewing Platform – Nick will set up a mock structure to show to the Board what it would potentially look like.

Return of turnstiles – This was discussed after the Blyth game.  Jeff and Georgina have sent some ideas to Steve Povey.

Football Update – Jim Green had sent out an email to the board regarding several players.  Rhys Jones would have played for the club if it had not been postponed due to the weather.  Charlie Caton’s contract would be expiring.  If the Club wished to extend, it would need to be to the end of the month.

Finance Update – To be deferred to next official board meeting.

Football Update – JG stated that Lewis Coulton had gone back to Preston and Charlie Caton may start today.  Calum considering bringing in a left back next week.  No changes will be made in terms of budget.  Calum stated that there were improvements to be made and needed to be done whilst the club was in a good place.  Retention of players need to be secured sooner rather than later.

The Club has had several offers regarding Kurt Willoughby but were turned down. As the offers were not good enough.  Jim would like to offer Kurt a new contract.  The Board agreed to offer a new contract for 18 months.  If any more offers were made, the Board agreed to a minimum acceptable fee.  Approved that Jim could act without additional approval should a fee of that value be received.

Finance Update – Matt had circulated to the Board three accounts regarding the Profit and Loss Accounts year to date – December 2022 plus a mid-year reforecast (2022-2023) and a mid-year cash flow (2022/2023).  Matt went through all the figures.  He was concerned about the overspend on players costs plus the overspend on players food and travel.  The Club needs to find ways to reduce the expenses.  A discussion was had regarding Charlie Caton’s contract.  The decision would be deferred until Matt had more information.

AOB – Club Website Proposal – To be deferred to February meeting.  Georgina spoke about the Board Strategy Meeting on 18^th February 2023.  Would send out a survey monkey to all Board members.

KS mentioned that the 6 directors had clearance from the FA.

Next official board meeting would be Saturday 4^th February 2023 at Chester Deva Stadium.

Present: Kieron Shiel (Chair), Jim Green Nick, Phillipson, Charlotte Walker (via video link), Ian Swettenham, Mike Vickers (via video link), and Adam Langan. In attendance – Christine Robson (Secretary) and Georgina Slawinski.
Apologies: Kate Mylchreest, Jeff Banks, Oliver Hill, Matt Dickenson, and Alex Owen (not notified).

Minutes of Meeting held on 7th November 2022 – Minutes were accepted as a true and accurate record.

Conflicts of Interest – As to date four directors still not submitted their “Directors’ Interests” form. CRR to send out a reminder again.

Skittles Test – This item was referred to next official board meeting.

Action Log Review – Deferred to next official board meeting.

Review of Directors’ portfolios – Kieron had spoken to everyone individually over the course of the past couple of weeks regarding portfolios and who would want to change. The outcome was: –
Football and Community – Jim Green to retain.
Retail – Kieron Shiel to retain.
Commercial – This would no longer be held by one member and would be owned by the commercial group led by Georgina Slawinski, Matt Dickenson and any other members who wished to be part of it.
Academy – Mike Vickers happy to continue and to lead on third party relationships, which will include part of infrastructure.
Fan Engagement working Group – Jeff Banks will focus on the online ticketing. Charlotte Walker will take on communications and fan engagement. Jeff and Charlotte to do a handover.
People/Volunteering/Fundraising – Adam Langan happy to continue with this portfolio. Georgina is in the process o f sorting out a data capture which is being funded by the university.
IT Systems – Mike Day will pick this portfolio up.
Infrastructure – Nick Phillipson will continue with this. Oliver Hill will give initial support, as it covers multiple areas. After Oliver has had his induction, he will also pick up fundraising from Adam, with support from the entire group.
All Board members have been reminded that if they have any issues, to speak to Georgina.

Finance Update – To be deferred to next official board meeting.

Football Update – JG stated that Lewis Coulton had gone back to Preston and Charlie Caton may start today. Calum considering bringing in a left back next week. No changes will be made in terms of budget. Calum stated that there were improvements to be made and needed to be done whilst the club was in a good place. Retention of players need to be secured sooner rather than later.

Strategy Review – KS stated that the Board needs to get together for half a day and discuss where we want the club to be at. University of Chester are happy to provide a facilitator and Storyhouse can provide the venue. CW will do a poll of a couple of dates (either 14th or 21st January 2023).

AOB – A request from Newsbeat (Radio 1 broadcast) had been received regarding coming to the grounds to present their programme live. This would take place on the day of England/Wales match on Tuesday 29th November 2022. A couple of other media outlets had also shown interest. After consideration the Board decided in favour of the Radio 1 Newsbeat team (provided there was some funding included in the package).

Fair Game Event – MV had spoken to the organisers of the event, who thought that Chester would be an ideal place to hold it, as it is central. MV thought that we could use the Legends Lounge or the Blues Bar to hold it in. JG stated that we needed to have much more detail on what would be taking place on the day. GS will need to be part of it. Dates suggested were, Friday, 3rd, 10th, and 17th March 2023. GS asked that we do not offer 3rd.

Meeting with CWAC -MV stated that a meeting had been organised with two representatives (Charlie Seward and Louise Gittins). NP and Matt D would also be present. Topics for discussion were our Business Plan, Strategy and Development of the stadium.

Communications – The Board discussed how communications with the club were to be done through social media. It was decided that all communications must go through Albert.

Next official board meeting would be Saturday 10th December 2022 at Chester Deva Stadium.

Present: Kieron Shiel (Chair), Jim Green Nick, Phillipson, Charlotte Walker, Matt Dickenson, Ian Swettenham, Jeff Banks, Mike Vickers, and Adam Langan. In attendance – Christine Robson (Secretary) and Georgina Slawinski.

Apologies: Kate Mylchreest, Alex Owen (not notified), and Paul Bodman (not notified).

Minutes of Meeting held on 3rd September 2022 – Minutes were accepted as a true and accurate record.

Conflicts of Interest – CRR stated that not every director had sent in their forms, since a request from MD that all Board members should monthly, let the Club know if their situations have changed. A reminder was sent out to everyone.

Action Log Review – Kieron Shiel (KS) went through all the actions that were still pending and received updates from all the directors.

Online Forum – Charlotte Walker (CW) This was to go live on 17th October or earlier if it was possible.

Border Issue – MV still trying to set up a meeting with CWAC.

CFU Members meetings – JG is in the process of getting some dates together

Cleaner’s wages – NP and GS had meeting with cleaner regarding her wages. There will be an increase of 3%.

Directors’ gazebo. – The gazebo had been damaged and would look at investing in a new one.

Stadium Ban – JG had received a letter from the Police regarding four individuals who they would like to give a ban to. After looking at the CCTV, JG was not happy about giving out bans. A decision was made to write to the four individuals regarding their behaviour and what the consequences would be if it happened again. A statement would also be put out to the wider club explaining the Club’s stance on bad behaviour whether it be at home or away.

Football Update – JG had sent a report to the board regarding the outgoings and incoming loans of players. Also discussed the current injuries of some of the players. Went through the recruitment/retention report.

SAGs update – JG had circulated an email regarding the meeting he had attended regarding SAG. As it was the first in-person meeting since COVID, it had been very positive. He wanted to thank Steve Povey and Nick Phillipson for all their hard work in getting the stadium to the right place to get the inspections done.

Finance Update – MD had circulated a paper regarding the income/expenditure account to the year date. Went through all relevant figures. JB asked about utilities. MD stated that the electricity contract ended in November. The Club can enter a shorter contract, which effectively caps the price. The year-end accounts will be circulated to the Board when they are ready.

Premier League Funding – NP circulated several copies including a backlog improvement list. He needed to discuss with the wider board about where was the best place to go for asking for potential grants. As the timescale is unknown, it means that the Club cannot do anything until we know whether we have been successful with a bid. KS suggested that a team go through the list and score each item with a scoring matrix to set the priorities. The team consisted of five board members and the General Manager.

Director’s Reports – CRR had found relevant section regarding directors sending in their reports for each official meeting. KS asked that GS be included in the mailing list.

KS had queried with JB the price for the Junior Blues membership.

KS stated that he was pleased regarding the advance thinking and possible extension of some of the players. Stating that we had never been so forward thinking as a board in his tenure.

KS asked MV to get the actual results on future reports for the Academy Report. Asked MV to speak to Albert regarding putting them on the website in future.

AOB – MV had circulated a paper to the Board regarding a proposal to make Alex Kenyon a part time Academy coach. This would consist of 19 games. The Board agreed to the proposal and AL would sort out a contract of employment.

Fans and Survey – GS stated that the matchday budget had been signed off. Wanted to do a survey and tailor it to the members. It is very important to get feedback about matchday experiences. AL stated that it should be sent to all fans, and not just members. CW stated she would help with the survey monkey to include all fans.

Hospitality Review & Website Feature – GS stated that she had great feedback about our hospitality and wondered whether it could be put on the website, so fans can see how well the club is doing. Could we also advertise hospitality packages on the home page? CW stated that she did not see a problem with incorporating it on to the website.

The next official Board meeting would be the AGM Thursday 3rd November 2022 at 7.30pm in the Blues Bar at the Stadium.